Payroll
Payroll that runs on time — and files itself.
The problem
Payroll is unforgiving. A missed deposit or a late filing means penalties, and the rules in California don't leave much room for 'I forgot.' Most owners either overpay a big provider or lose evenings to it themselves.
What's included
- Scheduled pay runs with direct deposit
- Federal and California payroll tax deposits, made on time
- Quarterly filings (941, DE 9 / DE 9C) and year-end (940, W-2s)
- New-hire reporting and contractor 1099 preparation
- Payroll posted straight into your books — no double entry
- Employee pay stubs and records in one place
Who it's for
Businesses with 1–15 employees who want payroll handled by the same person who keeps the books, not a separate call center.
How it connects
Because payroll and bookkeeping live together, your labor cost shows up correctly in your financials and your job costing — automatically.
Questions
Common questions
How many employees can you handle?
Comfortably up to about 15. Beyond that we’ll talk about whether a dedicated payroll platform makes more sense, with us still managing it.
Do you handle multi-state payroll?
Single-state (California) is standard. Multi-state is possible but quoted separately because of the added registrations and filings.
What if I already use Gusto or QuickBooks Payroll?
Great — we can run it inside the tool you already have, or move it into QuickBooks during onboarding. Either way, it posts to your books automatically.
Let's talk about your numbers.
A free 30-minute call. We'll look at where your business stands, what's working, and where Roots Tax Pro can help. No pressure, no obligation.